Members recently discussed measuring the strength of a DMS, project management tools, mobile device management policies and more. Explore curated sources on these topics including some from ILTA’s treasure chest.
Measuring the Success of Your DMS
At contract renewal time you must explain the value and the need for the tool. Has the tool performed the way you initially hoped and more? Has the majority of the firm adopted the tool? Have other technologies superseded the need for the tool? For a document management system or enterprise management system, these questions merely scrape the surface. ILTA white paper, “Time for a DMS Health Check,” provides key indicators for assessing your DMS. To boost the strength of your DMS, review “Creating the Firm of the Future: Utilizing IG Assessments to Drive Improvements” and determine what functions you will need. Iron Mountain published a report for the financial services industry that could apply to the legal industry as well: “A Records and Information Manager’s Guide to Assessing Performance Risk for Financial Services.”
Project Management Tools and Support
The ILTA Project Management Survey from August 2015 focused on project management staffing and support. For specific project management products used by respondents see pages 13 and 29. The survey distinguishes project management from litigation project management and from legal project management. The ILTA/InsideLegal Purchasing Survey, released in August of 2015 reported that only four percent of respondents purchased a project management tool in 2014 and four percent purchased a project management tool in 2015. 3% of respondents plan to purchase a project management tool in 2016. If your organization is still considering the pros and cons of implementing project management, some of the statistics from the two surveys could prove useful or you could insert the decision tree provided by Pam Woldow, Legal Project Management Decision Tree, to cut to the chase.
Mobile Device Management Terms of Use
A member recently discussed the need for a balanced terms of use policy for mobile device management. The fall issue of ILTA’s Peer to Peer focused entirely on mobility issues. When developing or updating a policy consider “Assess Your Mobile Device Management Needs” by Larry Kuhn, “3 Legal Lessons from the Mobility Movement” by David Horrigan and the U.S. Act Horrigan cites, the Stored Communications Act. Then review Peer to Peer best practices and policy recommendations in “The Practices, Pitfalls and Policies of a Post-BYOD World” and “From Blurred to Secured: Four Steps to a Better BYOD Policy.”
SOMETHING EXTRA – Security Concerns with the End of IE, Virtual Meetings and Staffing Ratios
ILTA member Beau Mersereau has provided guidance throughout the transitions with Office 2016, Windows 10 and the inevitable waning support of Internet Explorer in the discussion forums. Review his recent contribution, “Internet Explorer End of Life.” Also, pay heed to security concerns noted in ZDnet’s “Windows Users Face a Dangerous World with End of Support for older Internet Explorer Versions.”
Ross Cunningham provides some thoughtful considerations for the successful meeting set-ups in “Virtual Meetings: The New Norm.”
A member recently asked about IT staffing ratios. The responses from your peers are helpful, and another resource will be the staffing ratios reported in the IT Staffing Survey now in production. Results will be published in late February.
As ILTA’s content curator, I’m always monitoring the discussion forums to discover what topics are top-of-mind among the members. Each week, I focus on a few areas that spark your interest, and I provide some curated resources to assist your own information-gathering on the topics. If there are specific topics you would like assistance exploring, please contact me at joanne@iltanet.org