PURPOSE:
ILTA EVOLVE is a three-day event for technology professionals at every level who manage security, information governance, generative AI, and data privacy projects and initiatives in support of the practice of law, providing premier learning and networking opportunities developed by a team of peer volunteers led by the ILTA EVOLVE Education Co-Chairs.
ROLE AND RESPONSIBILITIES:
The Evolve Session Coordinator role includes:
- ILTA members, industry participants, and business partners who are information security or generative AI subject-matter experts
- They are passionate about elevating the level of ILTA education and collaborating to develop educational sessions for the inaugural ILTA Evolve Conference
- They work within the framework and areas of focus provided by ILTA’s Program Planning Council and LegalSEC Steering Committee to meet the goal of delivering the premier educational and networking information security/generative AI event for the legal sector
- Each session coordinator will have direct responsibility for producing one or two educational sessions or workshops from inception to execution at the conference under the direction of the Co-Chairs and ILTA staff
o The process includes initial idea creation, topic selection, development of takeaways, learning objectives, delivery formats, speaker profiles, recruitment and selection of speakers and facilitators, and managing session educational content development speakers and facilitators
- At ILTA Evolve, the Session Coordinators are expected to briefly introduce and monitor each of their sessions. They will also support their team in all activities and session development
- Attend the ILTA Evolve conference
- Abide by ILTA's Conflict of Interest Policy
TERM:
- Four-month term, starting in January and ending with an evaluation and final reports following the conclusion of the conference, and is renewable subject to an annual interview/approval process
- Time commitment for this role averages approximately 6-8 hours a month, including attending team conference calls between the kick-off of the process through the start of the conference. Session coordinators are expected to attend the conference in person (April 29-May 1 in Charlotte, NC), and monitor their sessions
DUTIES:
- Actively participate in weekly/bi-weekly planning committee conference calls
- Suggest ideas for topics and speakers within the defined areas of focus of the conference
- Accept responsibility to shepherd sessions from topic idea to execution at the conference
- Select speakers for your session(s), working with staff to find the "right" speaker, following the conference Speaker Rules and ensuring speakers agree to the rules
- Follow the session development and speaker selection guidelines to shepherd your sessions
- Work within the planning calendar, meeting deadlines as required
- Communicate timely with the Conference Co-chairs if any questions or conflicts arise
- Communicate with the Conference Co-chairs and ILTA Staff concerning the development of your session(s), escalating any issues or concerns as appropriate
- Define the specific areas of focus and target audiences for your session(s), develop the final session title, description, and takeaways
- Determine the best format for each session and work with speaker(s) to develop content within that format (includes traditional and alternative formats)
- Communicate regularly with selected speakers, ensuring they deliver content that matches the published information and provide conference presentations and takeaways
- Work with the Planning Committee to develop content and select speakers across the entire slate of sessions
- Actively participate in the team discussion, at meetings and via electronic means
- Ensure the accuracy of published information related to your sessions
- Evaluate speakers in the session delivery phase
- Attend a post-conference call to provide feedback
QUALIFICATIONS FOR SERVICE:
Minimum Criteria:
- Active ILTA member, industry participant, or business partner thought leader, who is an active ILTA365 sponsor and above. Industry participants or business partners applying cannot be in a sales, marketing, or business development role
- Complete the ILTA Conflict of Interest Form
- At least two years’ experience working in legal technology with a focus on security and/or generative AI
- Significant volunteer experience, either within ILTA or similar professional organization
- Ability to accept direction from the volunteer leadership and ILTA staff as required
- Act as a reflection of ILTA’s core values at all times
- Ability to lead a team and work within a team environment
- Ability to be flexible if processes and procedures change
- Customer service experience
- Ability to attend any in-person planning meetings.
- Ability to attend the ILTA Evolve conference (April 29-May1 in Charlotte, NC).
Preferred Skills:
- Knowledge/experience of technology in the legal profession
- Effective interpersonal communication
- Creative thinking around membership needs and services
- Experience in training or onboarding
- Ability to prioritize tasks to meet deadlines
- Ability to respond to rapidly shifting priorities
- Ability to engage within a team by contributing new ideas, listening to other’s ideas, and working towards a consensus
- ILTA volunteer experience
PROFESSIONAL DEVELOPMENT:
The most important things you will learn from this position:
- Become a subject-matter expert in non-profit association membership needs and services
- Gain valuable experience networking and learning from the challenges and successes of peers
- Communicate and collaborate with other committees and teams
- Leadership development
- Setting and achieving goals
- Meeting facilitation and coordination
- Mentorship
COMPENSATION:
ILTA volunteer leaders do not receive compensation for their services but may be reimbursed for expenses.
DIVERSITY, EQUITY AND INCLUSION:
ILTA seeks to foster diversity, equity, and inclusion throughout the legal tech community. Holding this core value central to all volunteer efforts will be key to the success of individuals holding ILTA volunteer roles and remains a top priority for ILTA.
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