Please enjoy this blog post co-authored by Damian Priamurskiy, Project Management & Delivery Specialist, Lowenstein Sandler LLP and Mike Ertel, Practice Innovation and Knowledge Attorney, Paul Hastings LLP.
Introduction
Process mapping uses visual representation to document, analyze, and improve business processes. Its roots can be traced back to the time-and-motion studies conducted by Frederick Winslow Taylor and Frank and Lillian Gilbreth, who sought to optimize industrial efficiency.
One of the first studies was titled “Process Charts, First Steps in Finding the One Best Way to Do Work” published in 1921 by industrial engineer and efficiency expert, Frank Bunker Gilbreth, Sr.
Gilbreth’s work introduced “process flow” or “flow process chart” or “process” as a structured method for documenting process flow. By using the term "flow" to describe the movement of work through a process, he emphasized the importance of seeing the process as a dynamic, interconnected system, rather than a series of discrete steps or tasks. By understanding the flow of work through a process, it was possible to identify opportunities for improvement, eliminate waste, and create a more efficient and effective work system.1
Over the decades, process mapping evolved, integrating various visual tools like flowcharts, value stream maps, and Business Process Modeling Notation diagrams. In legal process design, process mapping provides a clear, visual representation of workflows, which help identify inefficiencies, streamline procedures, and ensure compliance with legal standards. This enhances accuracy, reduces costs, and improves overall case management.
Mapping a Legal Process: A Case Study
In this article, we present a small legal process improvement case study using process mapping with the following scenario:
A client approaches your firm for a large volume contract review project. Each document must be reviewed within 24 hours of its submission to your firm. You are also required to produce a comment summary for each document weekly. These contracts are delivered in batches and require multiple attorneys to review these documents. How can you identify inefficiencies and optimize your existing process?
Step 1. Break Down Your Process
The first step would be to break up your existing process into discrete interconnected steps. What is your input? Who picks up the next action? How are these actions connected? Are there any decisions to be made between your process steps? Do you send out an email or produce a document during any of your process steps? These are some of the questions you may find helpful when creating your list of process steps.
Table 1. Case study process steps.
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